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Connecting Power BI with SAP to Create Powerful Dashboards for Management

How to connect power Bi with SAP

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In today’s data-driven world, businesses need powerful tools to visualize and analyze their data to make informed decisions. Microsoft’s Power BI and SAP are two leading platforms in the business intelligence and enterprise resource planning spaces, respectively. By integrating Power BI with SAP, organizations can create powerful dashboards and reports to help management make data-driven decisions. In this blog post, we will walk you through the steps to connect Power BI with SAP and create stunning dashboards for management.

How To Connect Power Bi With SAP

Step 1: Install Power BI Desktop To get started, download and install Power BI Desktop from the official Microsoft website if you haven’t already. Power BI Desktop is a powerful data visualization and analytics tool that allows you to create interactive reports and dashboards.

Step 2: Launch Power BI and Get Data Open the Power BI Desktop application and sign in with your Microsoft account. Click on the ‘Home’ tab, then click on the ‘Get Data’ button, and select ‘More…’ from the dropdown menu.

Step 3: Connect to SAP HANA In the ‘Get Data’ window, click on the ‘Database’ category, then select the ‘SAP HANA database’ option. Click ‘Connect’ to proceed. You will be prompted to enter your SAP HANA server address (hostname or IP address), port number, and logon credentials (username and password). Choose between ‘DirectQuery’ or ‘Import’ mode based on your data needs – ‘DirectQuery’ for real-time data or ‘Import’ for static data snapshots.

Step 4: Select SAP HANA Views Once connected, you will see a list of available SAP HANA views, such as Analytical, Calculation, or Attribute views. Select the views you want to use in Power BI and click ‘Load’ or ‘Add’ to add them to your Power BI data model.

Step 5: Create Power BI Reports and Dashboards With the data loaded, you can now create stunning reports and dashboards using Power BI’s drag-and-drop interface. Build visualizations, apply filters, and leverage other Power BI features to analyze and visualize your SAP data. Keep management in mind when designing your reports, focusing on key performance indicators (KPIs) and metrics that matter most to them.

Step 6: Publish and Share Dashboards When you’re satisfied with your reports and dashboards, click ‘Publish’ to save them to the Power BI service. From here, you can share your dashboards with other users, schedule data refreshes, and access your reports on mobile devices for on-the-go decision making.

Benefits of Connecting Power Bi with SAP

Connecting Power BI with SAP offers numerous benefits for organizations seeking to leverage the powerful data visualization and analytics capabilities of Power BI to analyze their SAP data. Here are some of the key benefits of this integration:

  1. Enhanced data visualization: Power BI provides a wide range of advanced visualization tools that help organizations create interactive and engaging reports and dashboards. By connecting Power BI with SAP, you can create visually appealing and easy-to-understand representations of your SAP data to facilitate better decision-making.
  2. Real-time data analysis: Power BI allows users to connect to SAP data sources in real-time using DirectQuery mode. This enables organizations to analyze up-to-date information, identify trends, and make timely decisions based on the latest data available.
  3. Consolidated data sources: Many organizations use multiple systems and platforms to manage their operations. By integrating Power BI with SAP, you can consolidate data from various sources, enabling a unified view of your organization’s performance and facilitating cross-functional analysis.
  4. Improved decision-making: By providing management with easy-to-understand visualizations and insights, Power BI enables better decision-making based on data-driven insights. This helps organizations identify areas for improvement, optimize processes, and allocate resources more effectively.
  5. Self-service analytics: Power BI offers a user-friendly interface that allows non-technical users to create and customize reports and dashboards with minimal training. This self-service approach empowers users across the organization to analyze data and make informed decisions, reducing reliance on IT or dedicated data teams.
  6. Faster insights: Power BI’s intuitive drag-and-drop interface allows users to quickly build visualizations and explore data, enabling faster insights and reducing the time required to analyze complex datasets.
  7. Scalability: As your organization grows and your data needs evolve, Power BI can easily scale to handle increased data volumes and complexity, ensuring that your analytics capabilities remain robust and reliable.
  8. Secure data access: Power BI offers robust security features, including data encryption and role-based access control, to ensure that your SAP data remains secure and accessible only to authorized users.
  9. Cost-effective solution: Power BI is a cost-effective analytics solution compared to traditional business intelligence tools, providing organizations with powerful data visualization capabilities without the need for expensive infrastructure or specialized expertise.
  10. Collaboration and sharing: Power BI enables seamless sharing of reports and dashboards with colleagues, allowing for easy collaboration and data-driven decision-making across the organization.

By connecting Power BI with SAP, organizations can harness the full potential of their data, improve decision-making, and gain a competitive advantage in the marketplace.


Integrating Power BI with SAP enables organizations to create powerful, data-driven dashboards for management, providing valuable insights and helping drive better decisions. By following the steps outlined in this blog post, you can harness the power of Power BI and SAP to create stunning visualizations and analysis that will empower your management team.

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